Project Management Implementation Preparation
Ground Work Must be Complete Before Implementing Projects
Jul 29, 2009
This section describes the activities and tasks required for the implementation phase to begin.
A number of things needs to be in place before moving on to the Project Management Implementation phase:
Defining Project Roles and Responsibilities
Roles need to be clearly defined and documented in order to avoid issues or problems later down the line.
Who will the project sponsor be during the Implementation phase, if there is a change in sponsorship?
What are the responsibilities of all those who will have a part in the project from a managerial point of view?
Define a project team, assign team leaders. Define roles and responsibilities of each team member by means of a visual organigram.
- Define percentage of time per person on the project.
- Hire the necessary human resources with the forms provided.
- Requisition any transfer of staff from another department. Use forms.
- Define for how long, when and for what purpose staff is needed. It must be made clear as to who they will answer to during this period of time. If the staff member is working part time, document which department gets priority. Document any terms or agreements made with respect to this member of staff
Timing During the Implementation Phase
Determine who will meet and how often during the implementation phase. After determining when the implementation and construction phase will begin, obtain approval and sign off:
- Approval for the implementation phase to start
- Sign off the design and development phase
Hiring and commissioning of resources:
- Hire or transfer staff. Outline the responsibilities or each.
- Hire, borrow or buy equipment and tools needed for the job.
- Buy consumables if needed.
Setup communication protocols etc. Document communication procedures etc. Make all the necessary forms available and ensure that all staff know what they are for and how to use them. These would include:
- Scope change
- Reports
- Communications
- Request forms
- Problem solving protocol
- Meeting minute and agenda format
Set down guidelines for monitoring, forecasting and controlling the following: (Each one needs to document what, when and by whom, based on what criteria)
- Scope
- Quality
- Time
- Cost
Should testing of a product/s be required define:
- What test
- By whom
- How often
- Documentation and reporting structure
The implementation phase ensures that the project progress is monitored and tracked against the planned schedule, unacceptable variance is identified early, action is taken to bring to project back on track. Also products and deliverables need to be of required standard and specification and the product or service is commissioned and brought into operation.
Source:
Project Management Planning and Control Techniques, pages 49 - 69, Rory Burke, 3rd ed.
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